Privacy Policy

Repairhub Privacy Policy

  1. About us

Repairhub is a network of automotive repair centres that is focused on delivering excellence in repair quality. This Privacy Policy describes how your personal information is handled.

In this Privacy Policy the terms “we“, “our” and “us” refers to Vehicle Repairhub Pty Ltd ABN 12 632 384 224, which operates Repairhub.

 

  1. Your privacy is important to us

We protect your information and aim to be clear and open about what we do with it.

We understand that your privacy is important to you, and we value your trust. That’s why we protect your personal information and aim to be clear and open about what we do with it. This Privacy Policy outlines how we collect, use and disclose your personal information.

You do not have to provide us with your personal information. However, if you don’t do so it may affect our ability to assist you or provide you with a product or service.

If you want to deal with us while not identifying yourself (i.e. anonymously or by using a pseudonym) we will allow you to do so where it is practical (for example, where you make a general enquiry of us). Please tell us if you wish to do this and we will indicate whether, given the nature of the transaction, it is practical.

By visiting our website, applying for, using any of our products or services, including our mobile applications, and/or providing us with your personal information, you agree to your personal information being collected, held, used and disclosed as set out in this Privacy Policy.

 

  1. What information do we collect, how and from where?

We collect personal information about you when you use our products or services, or deal with us. We may also collect personal information about you from other people and organisations.

How your information may be collected and from where. Information we may collect

Information that you share with Repairhub, such as information collected:

  • Over the phone;
  • In person, including at automotive repair centres or offices;
  • Over the internet, including via our website, online forms, surveys, emails or cookies; and
  • In writing, including via hard copy forms.

 

  • Your name, date of birth, and gender;
  • Contact details (such as your address, phone number or email);
  • Information you have shared with Repairhub during customer surveys or interviews;
  • Driving history;
  • Driver’s license number;
  • Drivers licence validity and history; and
  • Other information relevant when providing a product or service, such as:
  • information about your vehicle, including registration, model and vehicle identification number;
  • information obtained as part of the management and processing of a vehicle repair; and
  • details of insurance policies you hold or have held.

Information provided by our related entities, outlined in section 5, including our group members, service providers and external parties, as applicable based on the services you use.

 
  • Information you provide our related entities during the registration of a product or service, such as your name, email, home address, telephone number, date of birth and other registration information; and
  • Information about products or services provided to you by our related entities.

Where we collect sensitive information, this is to allow us to provide services more effectively to you, we will generally only do so with your consent and will generally not use it for any other purpose other than the purpose we collected it for. We will only use sensitive information for another purpose:

  • where you would reasonably expect the information to be used in that way;
  • if the purpose is directly related to the purpose we collected it for; or
  • if you give us consent to do so.

If we seek to collect personal information from you about someone else (for example, a family member), you must not provide us with personal information about that person unless they have consented to it or you are required under law to provide us with the personal information. You must also let them know about this Privacy Policy and where to find it on our website.

 

  1. How do we use your information?

We’re careful about how we collect, hold, use and disclose your personal information. We use it to deliver our products and services. We also use your personal information for other purposes, such as to better understand your needs and to let you know about other products and services you may be interested in.

Purpose for use of your information How your information may be used by us
Serving you as a customer:

 

  • To provide you with products and services;
  • Processing and administering your products or dealing with us as a customer;
  • To manage our relationship with you, including verifying your identity, maintaining your account, and processing payments you have authorised;
  • To contact you, for example, to respond to your queries or complaints, or if we need to tell you something important; and
  • To provide you with assistance you may request of us.
Enhance our products and services:

 

  • For product development, model development, and analysis to improve our products and services;
  • To study how our customers, use products and services from us and other organisations,
  • To test new products; and
  • To develop new ways to meet our customers’ needs and to grow our business.
Facilitating our business operations:

 

  • For example, for managing our IT infrastructures, databases, websites and statistical and maintenance purposes.
Fraud, crime and misuse prevention:

 

  • To detect, investigate, report and seek to prevent and deter fraud and crime;
  • To prevent and deter the misuse of our products and services and as required by law;
  • To manage risk for us and our customers; and
  • To respond to complaints and seek to resolve them.
Responding to regulatory requirements:

 

  • To comply with our legal obligations and assist government and law enforcement agencies or regulators.
Legal claims:

 

 

  • Using any special categories of data as needed to establish, exercise or defend legal claims.
Other purposes:

 

  • For any other purpose communicated to you at the time we collected your personal information or as required or permitted by law.
  1. Who do we share your information with?

We may share your personal information with other members of the IAG Group (meaning Insurance Australia Group Limited and its related bodies corporate). We may also share your information with others for the reasons outlined in section 4.

We may disclose your personal information to the entities listed in the table below. They will only be authorised to use that information for the specific purposes outlined in section 4.

Entity  Description
Our group members

 

  • Our related entities such as Insurance Australia Group Limited (IAG), Insurance Australia Limited (IAL), Insurance Manufacturers of Australia Pty Limited (IMA), and MotorServe Pty Limited.
Our Service Providers

 

  • For example, suppliers, advisers, market researchers, marketing agencies, experts and IT providers and agents or sub-contractors of any of those providers; and
  • May also include overseas service providers.
External Parties

 

For example:

  • Your family members – for example, if they contact us with your authority; and
  • Australian Financial Complaints Authority – for example if they contact us about a complaint you make with them.

Our service providers and external parties described above may have their own privacy policy that contains information about their privacy practices and how you can access any personal information they hold about you, seek correction of it or make a complaint about a breach of the Privacy Act 1988 (Cth).

Other than the vendors providing the services you have requested as described above and as otherwise described in this section, we do not share your personal information with unaffiliated third parties without aggregating, anonymising and/or de-identifying it first, unless we obtain your prior consent.

Sending information overseas

Some of the entities listed above operate in countries outside of Australia, such as the United States, New Zealand, South Africa, Philippines, Brazil and India. We may disclose your personal information to these parties located outside Australia. If we do this, we do all we can to ensure that there are arrangements in place to protect your personal information.

 

  1. Keeping your information safe

Our staff are trained in how to keep your personal information safe and secure. We use secure systems and buildings to hold your personal information. We aim to only keep your information as long as we need it.

We hold personal information electronically and may also hold information physically. We implement and maintain processes and security measures to protect personal information which we hold from misuse, interference or loss, and from unauthorised access, modification or disclosure.

These processes and systems include:

  • The use of identity and access management technologies to control access to systems on which information is processed and stored;
  • Requiring all employees to comply with internal information security policies and keep information secure;
  • Monitoring and regularly reviewing our practise against our own policies and against industry best practice.

We also require third parties to protect your information in accordance with generally accepted information security standards.

We store personal information for as long as necessary for us, our group members, service providers and related entities described above in section 5, to provide products and services to you and others, to comply with legal obligations, or to administer any product or service.

 

  1. Accessing, updating and correcting your information

You can contact us and ask to view your personal information. For more detailed information, you may need to fill out a request form. If your information isn’t correct or needs updating, let us know straight away.

Can you see the information we have?

You can request access or correction of the personal information that we hold about you by contacting us (see section 10). So that we can provide access quickly and efficiently, we may ask you to complete a ‘Personal Information Access Request Form’.

Is there a fee?

There is no charge for requesting access to your personal information, but we may charge you a reasonable amount to cover matters such as retrieving, copying and sending out information.

How long will it take?

We will respond to your requests to access or correct personal information in a reasonable time and will take reasonable steps to ensure that the personal information we hold about you remains accurate, up to date and complete.

Can we refuse to give you access?

There are some circumstances in which we are not required to give you access to your personal information. We’ll let you know if we are unable to give you access if it is practical to do so.

Updating your information

It’s important that we have your correct details, such as your current home, email addresses and phone number. You can check or update your information by contacting us (see section 10).

 

  1. Making a privacy complaint

If you have a concern or complaint about your privacy, let us know and we’ll try to fix it. If you’re not satisfied with how we handle your complaint, there are other things you can do.

How can you make a complaint?

If you have a complaint about our handling of your personal information, please contact us via email at communications@repair-hub.com.au with details of your complaint.

How do we manage complaints?

We will:

  • promptly acknowledge your complaint;
  • carefully investigate it and determine the steps that we will undertake to resolve your complaint;
  • Contact you if we require any further information and provide you with our determination once it is made; and
  • if you are unhappy with our determination, provide your details on how to take your complaint further.

What else can you do?

If you remain unhappy with the way in which we have handled a privacy issue, you may approach an independent advisor or contact the Office of the Australian Information Commissioner (www.oaic.gov.au) for guidance on alternative courses of action which may be available.

 

  1. Revision to this Policy

We may change this Privacy Policy from time to time. If we do so, we will notify you in such manner as we consider reasonably appropriate, including by making the revised version available on our website. Please review our Privacy Policy or website periodically for changes.

By continuing to use our services, website, and/or providing us with your personal information, you agree to your personal information being collected, held, used and disclosed as set out in the current version of our Privacy Policy and for us to continue to hold and otherwise deal with your personal information in accordance with that version.

If you do not agree with any changes to the Privacy Policy, we may not be able to continue providing services to you.

You may obtain a copy of our current Privacy Policy from our website or by contacting us at the contact details below.

 

  1. We’re here to help

If you need further information, want to update your personal information, have a privacy concern, or want to update your preferences – help is just a few clicks away.

Please:

 

This Policy is current as at 17 October 2023.